Public Procurement Administrator (GMG/AM 2)

Public Procurement Administrator (GMG/AM 2) 

Corporate and Liaison Services Division
Salary Range: $986,421 – $1,172,544 per annum and any allowances attached to the post

JOB PURPOSE

Under the general supervision of the Director Procurement, the Public Procurement Administrator is responsible for providing the necessary support by offering complete secretarial/administrative support. 

 

KEY RESPONSIBILITY AREAS INCLUDE:

  • Prepares and coordinates reports on behalf of the Ministry;
  • Maintains records in accordance with the guidelines established under the FAA Act;  
  • Maintains an effective filing system that allows security and speedy retrieval of documents/information in accordance with established standards
  • Disseminates in a timely manner all incoming and outgoing correspondences; 
  • Arranges and Coordinates meetings on behalf of the Director, Public Procurement; 
  • Takes minutes at meetings and reproduces and distributes information in accordance with established guidelines;
  • Assists with travel arrangements for officers in the Ministry, which include organising all purchasing documents; and ensuring that all Purchase and Travel Requisitions are channeled through the proper system before typing the purchase orders;
  • Assists with expediting the movement of purchase orders from the Ministry to the Suppliers. 
  • Maintains Proper records management for Purchase Requisitions, Purchase Orders, and C.O.D. letters;
  • Prepares Purchasing document for dispatch to suppliers, stamps, records and sends Purchase Order requiring GCT exemption to GCT office; 
  • Assists with taking information from Shipping Agents, receiving shipping documents from courier services and delivering them to the Custom Broker;
  • Receives cheque from the Accounts Department for overseas suppliers and sends via courier service to the respective suppliers or make contact with the persons requesting the information as to the means by which suppliers are to get orders and cheques. 

 

REQUIRED SKILLS AND COMPETENCIES

Core/Technical 

  • Good knowledge of the Government Public Procurement Act 2015 and Regulations
  • Good knowledge of the Finance, Administration and Audit (FAA) Act
  • Good knowledge of Procurement Guidelines
  • Ability to research and evaluate technical proposals and recommend contracts for award
  • Proficiency in the use of Microsoft Office Suite and other relevant computer applications and systems
  • Excellent customer service skills and quality focus
  • Excellent oral and written communication skills
  • Excellent problem solving and decision making
  • Ability to work as part of a team and is cooperative
  • Good ethical principles and sound integrity
  • Adaptability
  • Good interpersonal skills
  • Ability to effectively manage external relationships

 

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

  • Diploma in Public Administration/Management Studies/Accounting or any other related field
  • At least one (1) year’s working experience in the related field

 

Applications accompanied by résumés should be submitted via email to This email address is being protected from spambots. You need JavaScript enabled to view it.

no later than Wednesday, November 25, 2020 to:

 

Director, Human Resource Management and Development

Ministry of Culture, Gender, Entertainment and Sport

4-6 Trafalgar Road

Kingston 5

 

We thank all applicants for their expressions of interest, however only short listed candidates will be contacted.

Minister's charge

I remain hopeful because of the giftedness of the Jamaican people; their warmth and creativity; their dynamism and indomitable spirit that have resulted in excellence in all sectors.

It is by tapping into the gifts and awakening the spirit of the Jamaican people that we will, by God’s grace, re-group, re-engineer and re-open to a brighter future with Culture, Gender, Entertainment and Sport.

Olivia Grange

Contacts

  This email address is being protected from spambots. You need JavaScript enabled to view it.
  +876.978.7654
  4-6 Trafalgar Road

Kingston 5

Jamaica, W.I.

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