Transport Officer (GMG/AM 3) (NOT VACANT) – Corporate and Liaison Services Division

Transport Officer (GMG/AM 3) (NOT VACANT) – Corporate and Liaison Services Division

Salary Range: $1,125,513 - $1,337,881 per annum and any allowance(s) attached to the post

JOB PURPOSE

Under the supervision of the Assets Manager, the incumbent manages the utilisation and maintenance of the Ministry’s fleet of vehicles and also supervises the drivers and bearers assigned to the Ministry.

KEY RESPONSIBILITY AREAS INCLUDE:

Management/Administrative Responsibilities

  • Prepares schedule for daily utilisation of vehicles in the fleet to economise on fuel consumption; 
  • Makes arrangements for the insurance, registration and other routine certification of vehicles and ensures that the relevant documents are up-to-date and copies kept in all vehicles;
  • Monitors and analyses the utilisation of petrol and makes recommendations for improving efficiency where necessary;
  • Establishes and maintains a system for the handing over and custody of vehicles, accessories and Advance Cards for fuel;
  • Ensures adherence to the Public Sector Motor Vehicle Policy and the Financial Administration and Audit Act; 
  • Co-ordinates transportation for delivery of all mail and other items leaving the Division and the Ministry;
  • Ensures that drivers and officers assigned to vehicles adhere to the policies and procedures for utilisation of vehicles;
  • Assists with the preparation and implementation of the Unit’s operational plan and annual budget;
  • Ensures that the Unit operates within the prescribed budget.

Technical/ Professional Responsibilities

  • Investigates and reports all accidents to the Police and other relevant authorities in accordance with established Government regulations;
  • Keeps records/history of drivers and accidents; 
  • Maintains inventory of motor vehicles and operational costs; 
  • Recommends Board of Survey for the disposal of obsolete and redundant motor vehicles from the main inventory; 
  • Assists with the response to Audit queries/observation relating to motor vehicles; 
  • Establishes and maintains a schedule for routine maintenance/servicing of vehicles;
  • Establishes and maintains a life cycle management system for the fleet ensuring optimal use and efficiency in the delivery of service and makes recommendation for disposal/acquisition when necessary;
  • Liaises with service providers for the repairs/servicing of vehicles and verifies invoices submitted;
  • Collaborates with the National Works Agency for the assessment of major repairs to vehicles. 

Human Resource Management Responsibilities 

  • Develops and manages the overall performance of the Division and its staff, including transferring skills, motivating staff through coaching and mentoring, arranging for training, setting performance  targets, monitoring performance, providing feedback to staff and initiating corrective action where necessary to improve performance.

REQUIRED SKILLS AND COMPETENCIES

Core/Technical

  • Sound knowledge of GoJ’s Comprehensive Motor Vehicle Policy
  • Knowledge of the Financial Administration and Audit (FAA) Act
  • Knowledge of the machinery of government (policies/programmes) 
  • Proficiency in use of Microsoft Office Suite and other relevant computer applications and systems
  • Good oral and written communication skills
  • Excellent customer service skills
  • Good planning and organising skills
  • Good interpersonal skills
  • Ability to lead and work in a team
  • Ability to handle emergency situations in a calm, rational and effective manner
  • Sound integrity and ethical principles

MINIMUM REQUIRED EDUCATION AND EXPERIENCE:

  • First Degree in Business Administration, Management Studies or equivalent 

OR

  • Associate Degree in Management Studies or Business Studies
  • At least two (2) years related work experience 

 

Applications accompanied by résumés should be submitted via email to This email address is being protected from spambots. You need JavaScript enabled to view it.

No later than Friday, December 20, 2019 to:

Director, Human Resource Management and Development

Ministry of Culture, Gender, Entertainment and Sport

4-6 Trafalgar Road

Kingston 5

 

We thank all applicants for their expressions of interest, however only short listed candidates will be contacted. 

MCGES

We place people at the heart of everything we do.

We believe that culture is the great equaliser and transformer that makes ordinary men and women great.

We believe that gender equality is essential in a modern society.

We believe that an entertained person is a happy person and happy persons make happy societies.

We believe that physical activity enhances lives and sport is the medicine that heals and corrects.

Olivia Grange

Contacts

  This email address is being protected from spambots. You need JavaScript enabled to view it.
  +876.978.7654
  4-6 Trafalgar Road

Kingston 5

Jamaica, W.I.

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