Administrative Assistant (GMG/AM 2) (VACANT) - Entertainment Policy and Monitoring Division

Administrative Assistant (GMG/AM 2) (VACANT) - Entertainment Policy and Monitoring Division

Salary Range: $939,448- $1,116,709 per annum

JOB PURPOSE

Under the general supervision of the Senior Director, Entertainment, the Administrative Assistant is required to assist in the delivery of efficient and effective administrative and general secretarial services to the Entertainment Division.

KEY RESPONSIBILITY AREAS INCLUDE:

  • Manages the Senior Director’s diary, scheduling appointments, meetings etc;
  • Provides administrative and support services  to the Directors of the Division;
  • Assists with research in the preparation of Operational and Work Plans as well as Quarterly/Monthly status reports on the work of the Division;
  • Assists with the management of the Divisions budget;
  • Prepares commitment vouchers and processes invoices to facilitate payments to suppliers;
  • Conducts research to gather information for preparing conference papers, policy decisions and for meetings/discussions as required;
  • Sorts and distributes correspondence (print and electronic), and assists with the follow-up on special requests made of the Senior Director;
  • Provides logistical support for seminars, meetings, press conferences and other events that are being organised by the Division;
  • Attends meetings with the Director, upon request, takes notes/minutes, transcribe and circulate information, where requested;
  • Responds intelligently to official enquires about the work of the Division and where necessary, refers these enquiries to the appropriate officers.

REQUIRED SKILLS AND COMPETENCIES

Core/Technical

  • Sound knowledge of general office procedures and practices
  • Sound knowledge of technical/administrative functions
  • Good research and information gathering skills
  • Knowledge of GoJ Policies and Procedures  
  • Proficient with the use of computers and is able to use all Microsoft applications including spreadsheets, word processing, database management, presentation and other graphics-related programmes;
  • Keen attention to detail
  • Good oral and written communication skills
  • Excellent command of written Standard English
  • Good interpersonal skills
  • Excellent time management skills
  • Excellent customer service skills and quality focus
  • Excellent problem solving and decision making skills
  • Ability to work as part of a team and is cooperative
  • Good ethical principles and sound integrity
  • Adaptability
  • Ability to effectively manage external relationships

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

  • Diploma in Administrative Management, Business Management or Public Administration;
  • Secretarial Diploma from a recognised institution;
  • A minimum of two (2)  years’ experience  in Administrative Management;
  • Knowledge of Accounts would be an asset

 

Applications accompanied by résumés should be submitted via email to This email address is being protected from spambots. You need JavaScript enabled to view it.

No later than Friday, December 20, 2019 to:

Director, Human Resource Management and Development

Ministry of Culture, Gender, Entertainment and Sport

4-6 Trafalgar Road

Kingston 5

 

We thank all applicants for their expressions of interest, however only short listed candidates will be contacted. 

MCGES

We place people at the heart of everything we do.

We believe that culture is the great equaliser and transformer that makes ordinary men and women great.

We believe that gender equality is essential in a modern society.

We believe that an entertained person is a happy person and happy persons make happy societies.

We believe that physical activity enhances lives and sport is the medicine that heals and corrects.

Olivia Grange

Contacts

  This email address is being protected from spambots. You need JavaScript enabled to view it.
  +876.978.7654
  4-6 Trafalgar Road

Kingston 5

Jamaica, W.I.

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