Corporate Planner GMG/SEG 3 (Band 9)

Salary Range: $5,198,035 - $6,990,779 per annum

 

JOB PURPOSE 

Under the general direction of the Director, Strategic Planning and Performance Monitoring, the Corporate Planner has core responsibilities in managing the Performance Monitoring and Evaluation System (PMES) of the Ministry and its Agencies. This involves spearheading activities designed to support the process; also providing the necessary support to the Agencies to ensure that the relevant plans are produced in accordance with the policies, objectives and guidelines of the Ministry and the Government of Jamaica. 

 

KEY RESPONSIBILITY AREAS INCLUDE: 

Management/Administrative Responsibilities 

  • Liaises with the Cabinet Office to ensure compliance with Government of Jamaica’s Performance Monitoring and Evaluation System (PMES);
  • Liaises with Heads of Agencies to ensure that the Strategic Business Plans and Operational Plans are prepared on time and as stipulated;
  • Liaises with Heads of Divisions to ensure that Operational Plans are prepared on time and as stipulated;
  • Assists in the coordination of Strategic Planning Retreats, Executive Management Meetings and Senior Managers’ Meetings; 
  • Collaborates with the Permanent Secretary’s Office to coordinate the Review Sessions/Quarterly Review Meetings;
  • Prepares Status Reports and submits for review and action;
  • Identifies significant divergence from performance targets in plans and report to Director Strategic Planning and Performance Monitoring; offers recommendation for improvements and alternatives;
  • Collaborates with Senior Director, Corporate and Liaison Services to determine budgetary requirements to implement the Ministry’s Strategic and Operational Plans;
  • Assists Directors, Heads of Agencies and Divisions in identifying problems and potential barriers to effective implementation of planned programmes and projects;
  • Participates in the Corporate Planners’ Meetings;
  • Assists in producing work plans and schedules;
  • Participates in the development of an Operational Plan and Budget for the strategic Planning, Research & Performance Management Division;
  • Works to support the achievements of the Division’s agreed performance targets;
  • Represents the Strategic Planning and Performance Monitoring Division at meetings, conferences workshops and provides reports to the Director. 


Technical/Professional Responsibilities

  • Facilitates the development and coordination of the Performance Monitoring and Evaluation System (PMES):
    • Participates in the development and production of the Ministry’s Strategic Business and Operational Plans; 
    • Develops in conjunction with Heads of Agencies and Divisions the Priority Programmes and Projects of the Ministry; 
    • Guides and advises Heads of Agencies in the preparation of the Strategic Business Plans Operational Plans; 
    • Guides and advises the Heads of Divisions in the preparation of Operational Plans; 
    • Facilitates the completion of the PMES tools and frameworks; 
    • Provides strategic analysis and advice on policy issues; 
    • Submits strategic planning review reports to the Director, Strategic Planning and Performance Monitoring;
  • Analyses plans in accordance with the Ministry’s strategic outcomes to ensure that the Ministry’s policy objectives is reflected:
    • Monitors budgetary allocations and determines effect on the accomplishment of strategic objectives; 
    • Liaises with Senior Director, Corporate and Liaison Services Division to ensure that the Strategic Business Plan of the Ministry is linked to its budget;
    • Guides the progress of work in relation to the operational plans and management reports, identifies barriers to success and recommends strategies and activities to overcome where necessary; 
    • Monitors and evaluates the performance of programmes to ensure that targets are met or re-scheduled in a timely manner; 
    • Prepares status reports on the overall performance of the Ministry; 
  • Manages the Performance Review System of the Ministry:
    • Facilitates the Quarterly Review Sessions/Meetings;
    • Assists in drafting and updating relevant action reports;
    • Drafts the Quarterly Report of the Ministry for submission to Cabinet; 
    • Drafts the relevant updates and reports as needed; 
  • Guides, develops and operates a Management Information System:
    • Participates in designing systems for recording progress information on projects of the Ministry and its agencies; 
    • Supervises the collection of and tabulating of data from available sources to be analysed and utilised in the development of programmes and policies of the Ministry; 
    • Assists with the supervision, development and maintenance of the databases to ensure that the system is updated with relevant and accurate information;
    • Establishes mechanisms ensuring that all reports requested are received on a timely basis;
    • Develops and manages procedures to get desired inputs from the Heads of Agencies and Divisions for strategic planning and exercises; 
    • Researches and reports on sector, economic and international developments impacting the viability of Ministry operations and programmes; 
    • Researches and reports the level of stakeholders and client satisfaction with Ministry products and services; 
  • Co-ordinates and facilitates special training and coaching programmes and workshops for Heads of Agencies, Heads of Divisions and staff:
    • Designs and develops training and coaching modules aimed at strengthening institutional capacity for the planning and monitoring process within the Ministry; 
    • Conducts training needs analysis for Heads of Divisions and provide training to facilitate and improve the strategic planning process; 
    • Conducts coaching sessions on strategic planning and the evaluation procedures to ensure that managers and line staff are kept abreast of the process. 


REQUIRED SKILLS AND COMPETENCIES 

Technical

  • Excellent knowledge of planning and development or project planning;
  • Excellent knowledge background – experience in quantitative and qualitative data gathering analysis;
  • Working knowledge of standard computer applications;
  • Excellent research and analysis skills;
  • Knowledge of Performance Management Techniques;
  • Proficiency in use of Microsoft Office Suite and other relevant computer applications and systems;

Core

  • Oral and Written communication skills
  • Strategic Thinking
  • Analytical Thinking
  • Problem Solving and Decision Making
  • Teamwork and Cooperation
  • Initiative
  • Integrity
  • Interpersonal skills

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

  • Bachelor’s Degree in Business Administration or Management Studies, with strong research component.
  • Four (4) years working experience, including two (2) years at the middle management level.
  • Knowledge of the public sector and current issues in public sector modernisation.

Applications accompanied by résumés should be submitted via email to This email address is being protected from spambots. You need JavaScript enabled to view it. no later than Tuesday, July 9, 2024 to: 

Director, Human Resource Management and Development Ministry of Culture, Gender, Entertainment and Sport 

4-6 Trafalgar Road
Kingston 5 

We thank all applicants for their expressions of interest, however only short-listed candidates will be contacted. 

Minister's charge

Let’s go re-ignited towards a great future for Jamaica with renewed faith, courage and dedication.

Olivia Grange

Contacts

  This email address is being protected from spambots. You need JavaScript enabled to view it.
  +876.978.7654
  4-6 Trafalgar Road

Kingston 5

Jamaica, W.I.

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