Senior Technical Coordinator GMG/SEG 3 (Band 9)

Salary Range: $5,198,035 - $6,990,779 per annum

JOB PURPOSE

Under the general supervision of the Permanent Secretary, Executive Office, the Senior Technical Coordinator is responsible for conducting in-depth analysis of financial reports and statements; collecting and collating raw data into information to guide the investigations. The incumbent is expected to devise measures and conduct special investigative interviews to support the detection of breaches of laws, regulations, other enactments and directives pertaining to the Ministry to ensure the successful achievement of the strategic objectives of the Division. 

KEY RESPONSIBILITY AREAS 

Management Responsibilities 

• Reviews and recommends changes to the Ministry’s Compliance policies and procedures in accordance with existing laws, regulations, other enactments, guidelines, directives and best practice standards;
• Organises and conducts training programmes/workshops to strengthen compliance with Audit recommendations and to provide awareness of existing policies, procedures, laws and regulations;
• Develops and reviews compliance monitoring techniques and procedures to ensure adherence to established policies and regulations;
• Reviews new and existing laws, policies and regulations relating to compliance ensuring that staff are up to date with the latest requirements;
• Protects assets of the Ministry by ensuring that standards related to compliance are enforced;
• Represents the Division and or the Permanent Secretary at meetings;
• Represents the Ministry at judicial court proceedings and other engagements as directed;
• Prepares compliance progress reports as required;
• Assists with the development of internal policies and procedures;
• Prepares monthly, quarterly and other ad hoc requested reports to the Permanent Secretary.

Technical/Professional Responsibilities

• Develops compliance strategic objectives in keeping with the Ministries guidelines;
• Liaises with the Agencies to obtain updates for financial statements;
• Conducts in-depth review and analysis of financial and management reports from the Ministry and its Agencies, identifying, non-compliance and potential fraud/misappropriation;
• Reviews and analyses reports from the Auditor General, other external regulatory entities and the Internal Audit Division to identify compliance issues and conducts corrective actions;
• Establishes risk profile and conducts risk assessment to protect the Ministry;
• Monitors the implementation of remedial actions by the Ministry and its Agencies, resulting internal and external audit recommendations and assists with the submission of reports to the Secretaries of the Public Accountability and Administrations and the Public Accounts Committees;
• Monitors corrective measures implemented as a result of audits and investigative interviews regarding the Ministry’s and its Agencies’ projects to ensure that the work undertaken and completed from budgetary allocation and other resources are in accordance with stipulated policies and regulations;
• Prepares case files for transactions or circumstances indicative of abuse, fraud and irregular activities, to be submitted to the Permanent Secretaries and or the police;
• Designs and maintains a database on persons involved in criminal activities and other breaches of law to support security clearance of potential employees;
• Identifies and forecasts future trends for noncompliance and implements prevention strategies;
• Liaises with other investigative entities in matters involving the Ministry and its Agencies;
• Prepares checklists of financial management standards of the FAA Act and the Generally Accepted Accounting Principles and International Financial Reporting Standards as a tool for the monitoring of compliance;
• Directs and manages strategies to recover lost or misappropriated assets belonging to the Ministry, and initiates the intervention of the appropriate authorities (Fraud Squad etc.) where necessary;
• Liaises with other investigative entities in matters involving the Ministry;
• Collaborates with law enforcement officers, provides witness statements for court matters involving the Ministry and attend court to give evidence;
• Conducts follow up and monitors matters in court in which the Ministry is involved
• Assesses management’s responses to audit findings to determine if there is compliance with established rules/policies, procedures, and regulations and recommend appropriate action to be taken.

 
REQUIRED SKILLS AND COMPETENCIES 

Technical 

• Sound knowledge of the Public Sector policies and procedures (Financial Administration and Audit (FAA) Act, Public Bodies Management and Accountability Act, Public Procurement, Public Service Regulations, Staff Orders, etc.)
• Sound knowledge of current auditing and/or accounting principles, practices and standards
• Proficiency in financial statements/reports analysis techniques
• Knowledge of the laws and Regulations governing the Ministry and its Agencies
• Knowledge of the compliance analysis techniques
• Proficiency in use of Microsoft Office Suite and other relevant computer applications and systems (Statistical Software). 

Core

• Oral and written communication skills
• Analytical thinking
• Problem Solving
• Planning and organising
• Time management
• Attention to detail
• Integrity
• Interpersonal skills
• Initiative
• Confidentiality

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• BSc. Degree in Management Studies/Business Administration with Accounts or ACCA Level 11 or its equivalent from a recognised tertiary institution
• At least five (5) years practical experience in auditing, accounting or related field

Applications accompanied by résumés should be submitted via email to This email address is being protected from spambots. You need JavaScript enabled to view it. no later than Tuesday, July 9, 2024 to: 

Director, Human Resource Management and Development Ministry of Culture, Gender, Entertainment and Sport 

4-6 Trafalgar Road
Kingston 5 

We thank all applicants for their expressions of interest, however only short-listed candidates will be contacted.